TARABA STATE CIVIL SERVICE COMMISSION
BRIEF HISTORICAL BACKGROUND OF TARABA STATE CIVIL SERVICE COMMISSION
The Taraba State Civil Service Commission came into existence with the creation of the state on the 27th August, 1991. The State was carved out of the then Gongola State. In line with the Constitutional provision, the Taraba State Civil Service Commission comprises of the Chairman, four Members who are the policy makers and the Secretariat made up of the Permanent Secretary, Secretary and two Directors and Accountant/Internal Audit’s and supporting staff which cut across the cadres.
POWERS/FUNCTION OF THE COMMISSION
The present Civil Service Commission was established under the 1999 Constitution of the Federal Republic of Nigeria. Therefore the Taraba State Civil Service Commission, like any Civil Service Commission in Nigeria derives its powers from Section 2 part II, Third Schedule of the 1999 Constitution of the Federal Republic of Nigeria. The constitution empowers the Commission to carry out the following specific functions:
1. Setting general and uniform guidelines for appointments, promotion and discipline.
2. Monitoring the activities of Ministries and Extra-ministerial Departments to ensure that guidelines are strictly adhered to.
3. Serving as the appellate body for all petitions received from aggrieved Civil Servants in respect to appointments, promotions, discipline and other personnel matters.
4. Approving the recommendations of the various junior/senior staff management committee for promotion, discipline and complaints.
5. Recruitment of staff on grade level 07 and above as well as monitoring of recruitment under delegated authority to the Ministries and Extra-ministerial departments.
MAJOR ACHIEVEMENTS OF THE COMMISSION
The under listed are the major achievements of the Commission for a period between January to December, 2019:
1. The Civil Service Commission ensured effective implementation of government decisions based on the rules and conditions spelt out in the Public Service Rules (PSR), Scheme of Service (SoS), Circulars, Guides to Administrative Procedure and other guidelines. In doing so, there was compliance with the laid down procedures so that both Government and civil servants do not suffer dissatisfaction.
2. The Commission conducted promotion interviews during the period under review and 787 deserving staff were promoted; and all that were promoted under delegated power from Ministries, Departments and Agencies (MDAs) received the Commission’s blessings.
3. The Commission by its statutory power received notice of retirement from Ministries, Departments and Agencies (MDA’s) and retired 216 officers successfully from the Taraba State Civil Service in the period under review.
4. Based on its statutory power, the Commission approved 26 transfers of service and 16 secondment/pooling, 6 contract appointment and 10 deployments and several acting appointments.
5. During this period from January, to December, 2019, a 3-room office block was erected and donated to the Civil Service Commission by Fante Adamu Biyam Memorial Foundation- a foundation owned by one of the permanent Commissioner now retired.
6. The Commission conducted a screening exercise for 344 applicants consisting of casual staff and some technical and professional staff who have been employed.
MAJOR CONSTRAINT OF THE COMMISSION
During the 2019 reporting period, in spite of the remarkable success recorded by the Commission, there were still some challenges such as in adequate office accommodation; insufficient furniture with most available ones dilapidated. The few computers available in the Commission have depreciated so much that they cannot perform properly. Another major issue is the non-computerization of the Commission. This has made record keeping and retrieving of information for the smooth running of the Commission and its other activities difficult. Addressing these problems will lead to tremendous positive impact of the performance of the Commission.
INTERACTION BETWEEN THE COMMISSION, MINISTRIES, BOARDS AND PARASTATALS
There is no gain saying the fact that the life of the ministries, boards and parastatals revolved around the Civil Service Commission as recommendations for promotions, recruitments, transfers of service etc. of civil servants from various Ministries and Extra-ministerial Departments are made to the Commission for approval. The Civil Service Commission is the apex body that is charged with that constitutional responsibility. To effectively carry out these functions, the Commission is guided by the under listed operational documents.
a. The Public Service Rules (PSR)
b. The Scheme of Service (SOS)
c. The Financial Instructions (FI)
d. Established Circulars
e. The 1999 Constitution of the Federal Republic of Nigeria as amended
f. The Personnel Decree No. 1 of 1979
g. Guidelines on Recruitment, Promotion and Disciplines
h. Guide to Administrative Procedures
i. Other Extant Circulars from Federal/State Head of Service.
STRUCTURE SETUP OF THE COMMISSION
In consonance with 1999 Constitution of Nigeria, Section 197 Part II of the Third Schedule, the Taraba State Civil Service Commission is composed of the Chairman and four Permanent Members. These are the policy makers of the Commission. The secretariat is made up of the Permanent Secretary, Secretary and two Directors and an Accountant /Internal Auditor and supporting staff which cut across the cadre.
MEMBERS OF THE COMMISSION
The Taraba State Civil Service Commission is made up of five (5) members as stated above, but during the period under review, the Taraba State Civil Service Commission experienced two (2) set of commission members at different times. The members of the Taraba State Civil Commission at the first half of the year under review included:
1 . MR. Fedelis K. Kaigama - Chairman
2 . MR. Christopher Adamu - Permanent Commissioner I
3 . MR. Jonah N. Namngah - Permanent Commissioner II
4 . Hajiya Zuwaira Kishimi - Permanent Commissioner III
5 . Alh. Hayatu Audu - Permanent Commissioner IV
The present members of the Commission are:
1. Chief John Alex Mamman - Chiairman
2. MR. Dauda Maman - Permanent Commissioner I
3. MR. Julius Taru Bitako - Permanent Commissioner II
4. Hon. Philip Kundila - Permanent Commissioner III
5. Alh. Abubakar Zubairu - Permanent Commissioner IV
CHAIN OF COMMAND:
As earlier stated above, the Commission’s Chairman and the four members are regarded as the apex in terms of policy making body of the Commission and are tagged public servants while, the Permanent Secretary is the head of the Secretariat Staff and the Accounting Officer of the Commission.
i). Duties of the Secretary:
a. Deputize the Permanent Secretary;
b. Responsible for general administration;
c. Advice on financial matters;
d. Supervises and coordinates all the activities of the three departments;
e. Preparation of annual estimates;
f. Preparation of Chairman’s speeches, press briefing, monthly, quarterly and annual reports;
g. Chairman of junior staff management committee;
h. Arrangement of the Commission’s meetings;
i. Sign notifications of promotion for GL 12 and below; and
j. Any assignment given by the Permanent Secretary.
ii). Duties of Director Recruitment and Promotion:
a. Answerable to the Permanent Secretary;
b. Vetting of briefs made by schedule officers;
c. In charge of promotion, recruitment, secondment and disciplinary cases;
d. Assist the Permanent Secretary in the general administration of the Commission;
e. Secretary to the meeting of the Commission;
f. Supervises the preparation of agenda of the Commission’s meeting; and
g. Any other assignment given by the Permanent Secretary.
iii). Duties of Director Planning, Research and Statistics:
a. Answerable to the Permanent secretary;
b. Planning, research, statistics and security;
c. Co secretary to the meeting of the Commission;
d. Assist Permanent Secretary in preparation of monthly, quarterly and annual reports;
e. Assist Permanent Secretary in the preparation of budget and rolling plan;
f. Responsible for pooling of professional staff as approved by the Commission;
g. Compilation of all ministries’ staff data;
h. Collection and collation of data of the Commission’s planning, research and development of manpower in the state civil service; and
i. Any other assignment given by the Permanent Secretary.
iv). Duties of the Chief Accountant/Internal Auditor.
a. Take charge of finances;
b. Responsible for payments in the Commission;
c. Raising and checking of payment vouchers;
d. Preparation of payroll;
e. Issuing of pay record card;
f. Issuing of cheque to payee;
g. Raising of modification form;
h. Maintenance of cashbook etc.
i. Strict auditing of materials bought or received;
j. Regular checking of ledgers, inventories, invoice, SRV, etc.
k. Appraising the financial situations;
l. Ensuring that revenue receipt due to Government in the Commission are collected, accounted and banked;
m. Pre-auditing of payment evaluating the effectiveness; and
n. Any other assignment;
STAFF STRENGTH OF THE COMMISSION
The staff strength of the Commission stands at one hundred and twenty (120). This comprises, the Administrative, Executive officers, Store officers, Confidential Secretaries who are pooled staff from Office of the Head of Service (Establishment and Career Management Office) and Ministry of Finance, post to the Commission. Although, the Commission has its staff that were employed out of the total staff of 120.
The Commission approved the promotion of 507 civil servants from various ministries, boards and parastatals.
INTER-DEPARTMENTAL TRANSFER OF SERVICE:
The Commission considered and approved twenty six (26) into, outside and within the state.
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